Sunehara Safaris Namibia
Terms and Conditions
Welcome to Sunehara Safaris. These terms and conditions outline the rules and regulations for the use of our services. By booking with us, you agree to comply with and be bound by the following terms and conditions. Please read them carefully.
Rates and details as published on the Website on date of booking shall apply and are subject to change without prior notice. Sunehara Safaris is not obliged to notify any person or entity of any amendments or change to the conditions. Prices relating to the bookings will be indicated during the booking process.
Booking Process
Reservation
All reservations must be made through Sunehara Safaris via email, phone, or our official website. A booking is confirmed when a deposit is received. The person who completes the Booking Form does so on behalf of all persons named therein and all are subject to these conditions.
Deposit
A non-refundable deposit of 60% of the total cost is required at the time of booking. The deposit confirms your reservation and ensures accommodation, transportation, and other services as specified in your booking.
Final Payment
The remaining balance must be paid no later than 30 days before the tour commencement date. Failure to do so may result in the cancellation of your booking and loss of deposit.
Payment Procedure
Always use the Booking Reference Number on the proof of payment. Email the proof of payment to your booking consultant or to info@suneharasafaris.com. It is imperative to have your proof of payment and booking confirmation with you at time of check-in.
Check ALL booking details on the Booking Summary received. Advise your booking consultant of any incorrect booking details or changes immediately. It is the duty of the purchaser to check the final Booking Summary. Payment is strictly 72 hours (3 days) after receipt of the Booking Summary, failing which, the booking will be deleted from the system without prior notice. The status of the Booking Summary is provisional and will only be converted to confirmed, once the full payment reflects on our bank statement. Bookings are subject to availability at the time of the booking.
If you have any special requests (such as dietary requirements) these must be noted on the booking form at the time you confirm your booking. We shall do our best to meet your requirements but we cannot guarantee that they will be provided.
Payment Options
Bank Payment Facility
Bank Name: First National Bank
Account Name: Sunehara Safaris Namibia cc
Account Number: ????
Branch Code: ???
International Bank Transfer SWIFT: ??? (International Transfers only)
Swift Fees apply and will be for payee’s account.
Credit Card Payment Facility
Use our direct secure sites; please enter your Booking Number as reference.
All additional payments made at Lodges can be done with major credit cards.
DINER and AMERICAN EXPRESS CARDS are no longer accepted.
Cancellation Policy
By the Client
Payment for the tour is a fundamental part of the tour’s income and contributes to the overall cost of equipment, running costs, staffing, administration, etc. As the Company will have incurred the majority of its costs before the tour starts, we need to impose cancellation charges to cover these costs.
Deposits are non-refundable. If you cancel your booking, the following cancellation charges will apply:
· 30 days or more prior to departure – loss of deposit
· 16 to 29 days before departure – 50% of tour cost
· 11 to 15 days before departure – 70% of tour cost
· 8 to 10 days before departure – 80% of tour cost
· 7 days or fewer before departure – 100% of tour cost
Tailor-made tours for 10 persons or more is subject to alternative cancellation terms which will be communicated to client at the time of booking.
All cancellations must be in writing and be made by the person who submitted the booking form. Please send an email to your contact at Sunehara Safaris, with a copy to info@suneharasafaris.com.
Once the tour has started, no refund for any unused portion or part of the tour or services to be provided will be given. If you want to make any changes to the tour, or depart the tour early, such alteration or departure will be entirely at your own expense and liability. You will also need to communicate in writing your reason for leaving the tour.
By Sunehara Safaris
Sunehara Safaris reserves the right to cancel or make minor changes to the tour itinerary without notification to the client, for reasons including but not limited to force majeure, unsafe conditions, or unforeseen operational difficulties. In such cases, should we have to cancel for some reason other
than failure to pay on your part, we will offer a full refund or alternative arrangements of equal value. In the case of cancellation due to force majeure, we regret that no refunds or compensation will be entertained.
Sunehara Safaris will not be held responsible for any costs or expenses incurred by you as a result of force majeure which includes any event which we the supplier of the service(s) in question could not, even with all due care, foresee or avoid such as, for example, war or threat of war, civil strife, natural or nuclear disaster, industrial dispute, terrorist activity, adverse weather conditions, fire and all similar events.
Changes and Modifications
Client Requests
If you wish to modify your booking, please inform us as soon as possible. We will do our best to accommodate your requests, but additional charges may apply.
Changes by Sunehara Safaris
Sunehara Safaris reserves the right to make alterations to the itinerary due to unforeseen circumstances such as weather, local conditions, or events beyond our control. Any significant changes will be communicated to clients as soon as possible.
Travel Insurance
All clients are required to purchase suitable travel insurance on payment of the deposit. Travel insurance must cover personal injury, medical expenses, emergency evacuation/repatriation to your home country, cancellation, and loss of luggage. Sunehara Safaris is not liable for any costs incurred due to inadequate or non-existent insurance coverage.
It is also the responsibility of the client(s) to ensure that they are in possession of a current passport with at least 6 months validity and all other documents required for your safari (such as valid visa(s), vaccinations, etc.). Sunehara Safaris will not be liable if you fail to do so and you will be responsible for meeting any additional costs incurred by reason of such failure.
Health and Safety
Health Requirements
Clients are responsible for ensuring they meet the necessary health requirements for their selected tour, including vaccinations and medications. Sunehara Safaris will not be responsible for any medical costs incurred during the trip.
Fitness and Ability
Certain tours may require a specific level of physical fitness. Clients must ensure that they are physically capable of participating in activities and excursions.
Liability
Sunehara Safaris acts solely as a booking agent for hotels, transport, and other suppliers. We will not be liable for any injury, loss, damage, accident, delay, or irregularity arising from the actions or omissions of such third parties.
Force Majeure
Sunehara Safaris shall not be held responsible for failure to perform any obligation due to causes beyond our control, including but not limited to war, strikes, natural disasters, pandemics, or government restrictions.
Complaints
If you encounter any issues during your tour, please inform your guide or contact us immediately so we can address the problem. Any complaints should be submitted in writing within 10 days of the end of your tour. It is unreasonable to take NO action whilst on safari, then write a complaint upon return. In all such cases no complaint will be entertained.
Behaviour
We reserve the right in our absolute discretion to terminate without notice the safari arrangements of any client whose behaviour is such that it is likely in our opinion to cause distress, damage, danger or annoyance to our other clients, employees, property, any third party, to the animals or to themselves. If you are prevented from travelling because in the opinion of any person in authority you appear to be unfit to travel or likely to cause discomfort or disturbance to other passengers our responsibility for your safari thereupon ceases. Full cancellation charges will apply and we will be under no obligation whatsoever for any refund, compensation or costs you may incur
Photography and Marketing
Sunehara Safaris reserves the right to use any photographs or video footage taken during the tour for promotional purposes unless clients expressly request otherwise in writing prior to the tour.
Governing Law
These terms and conditions are governed by the laws of Namibia. Any disputes arising under or in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the courts in Namibia.
Acceptance of Terms
By booking with Sunehara Safaris, you acknowledge that you have read, understood, and agreed to these terms and conditions.
Company Contact Information
Sunehara Safaris Namibia
6 Herzinger Street, Klein Windhoek
WhatsApp +264815586066
Disclaimer
LEGAL NOTICE
All the information on our Internet pages has been carefully checked. However, the author accepts no liability for the current validity, correctness, completeness or quality of the information made available. No claims may be asserted against the author due to material or non-material losses arising from the use or failure to use this information or from the use of erroneous and incomplete information, unless the author is proven to have acted with intent or gross negligence.
All information provided is subject to confirmation and without obligation. The author retains the absolute right to change, supplement or delete parts of the site or the entire content without warning or to close the site temporarily or permanently. We accept no liability for losses of any kind arising from the use of the information published here.
HYPERLINKS
These Internet pages contain information from third parties and give links to other Internet sites. All information and announcements on linked Internet sites is the exclusive responsibility of the operator of the respective site. We therefore accept no liability for information provided by third parties.
Where direct or indirect links are made to other web sites (“linked sites”) for which the author has no responsibility, liability would apply only if the author was cognizant of the contents and if it were technically possible for him and could reasonably be expected of him to prevent the use of the unlawful content.
The author explicitly declares herewith that at the time of creating the links no illegal content was found on the linked sites. The author has no influence whatsoever on the current or future composition, content or authorship of the linked sites. The author therefore expressly dissociates themselves from all contents of linked sites that were changed after creation of the link. This statement applies to all links and hyperlinks established within the author’s own Internet site and to entries by third parties on message boards, discussion forums and mailing lists set up by the author. For illegal, erroneous or incomplete information and in particular for losses arising from the use or non-use of the information supplied in this way, all responsibility lies with the provider of the site to which the link was made and not with the party who simply refers to the publication via a link.
COPYRIGHT & INDUSTRIAL PROPERTY RIGHTS
The entire content of the Internet site is subject to copyright protection, protection of industrial property rights and other legislation for the protection of intellectual property. Its disclosure to others, modification, commercial use or use on other web sites is forbidden. Some pages contain images, the rights to which were purchased from third parties solely for use on this website.
SUBJECT TO ALTERATION (RESERVATION OF RIGHT)
We reserve the right to change the content of this website without prior notice. No liability can be accepted as a result of such a change.
Privacy Policy
1. Introduction
Sunehara Safaris (”we,” ”us,” ”our,”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our services, including bookings, communications, and visits to our website.
By using our services or accessing our website, you agree to the collection and use of your personal information in accordance with this Privacy Policy.
2. Information We Collect
We may collect and process the following types of personal information:
2.1 Personal Information Provided by You
· Contact Details: Full name, email address, phone number, mailing address, etc.
· Payment Information: Credit card details, billing address, and other financial information for processing bookings.
· Identification Information: Passport numbers, visa details, and any other required documentation for travel arrangements.
· Health Information: Specific health conditions, allergies, or dietary requirements necessary for ensuring safety during travel.
2.2 Information Automatically Collected
· Website Usage Data: IP addresses, browser type, referral URLs, and interactions with our website (e.g., pages viewed, clicks).
· Cookies: We may use cookies to improve your experience on our website. You can control the use of cookies through your browser settings.
3. How We Use Your Information
We use the personal information collected for the following purposes:
· Processing Bookings: To confirm reservations, process payments, and communicate with you about your itinerary.
· Customer Service: To respond to inquiries, manage bookings, and provide assistance during your trip.
· Marketing: To send promotional offers, newsletters, and updates on services, only if you have opted in.
· Legal and Regulatory Compliance: To comply with legal obligations, such as security checks or tax regulations.
4. How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. However, we may share your information in the following circumstances:
· Service Providers: We may share your personal information with third-party suppliers, such as lodges, airlines, and tour operators, to facilitate travel arrangements.
· Legal Obligations: We may disclose personal information when required by law, court orders, or regulatory authorities.
· Business Transfers: In the event of a merger, acquisition, or sale of business assets, personal information may be transferred as part of the transaction.
5. Data Security
We take data security seriously and implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
6. Retention of Information
We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal and regulatory obligations. Once the data is no longer required, we will securely delete or anonymize it.
7. Your Rights
You have certain rights regarding your personal information, subject to local laws:
· Access: You may request access to the personal information we hold about you.
· Correction: You have the right to request correction of inaccurate or incomplete personal information.
· Deletion: You can request the deletion of your personal information when it is no longer necessary for the purpose for which it was collected.
· Objection: You can object to our use of your personal information for direct marketing purposes.
· Withdrawal of Consent: Where we rely on your consent to process your personal information, you may withdraw that consent at any time.
To exercise any of these rights, please contact us at info@suneharasafaris.com
8. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your experience on our website. Cookies are small files placed on your device that allow us to remember your preferences, understand how visitors use our site, and provide relevant content. You can manage cookie settings through your browser.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites. We encourage you to review the privacy policies of those websites before providing any personal information.
10. Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time. Changes will be posted on our website, and the “Last Updated” date will be amended accordingly. We encourage you to review this Privacy Policy periodically to stay informed of any updates.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us:
Sunehara Safaris Namibia
6 Herzinger Street, Klein Windhoek
info@suneharasafaris.com
nancy@suneharasafaris.com
WhatsApp +264815586066
Last Updated: September 2024